Stop chasing spreadsheets for service history
Maintenance as a system, not a scramble
Start with work orders and cost tracking. Add parts, vendors, and inspections as you grow.
Work orders
Create, assign, track through to completion. Full job history in one place, tied to the right asset.
Parts inventory
Stock levels, reorder points, vendor history. Know what you have and what each part costs.
Vendor directory
Suppliers with contact, pricing, lead times, and service history. Tied directly to work orders.
Cost visibility
Fuel, parts, labour, and expenses per vehicle. Monthly trends per asset surface high-cost vehicles.
Assign, track, complete. Nothing lost between the yard and the workshop.
Create a work order with an asset, status, schedule, cost estimate, and description. Assign to a team member in Yipii. Attach photos from inspection defects. Link parts used and vendor invoices. The full job history stays with the vehicle record forever.
- Work orders with status, schedule, and cost
- Assignments, handovers, and progress notes
- Photos and defect details carry from inspections
- Complete history on every asset
Know what you have. Know what it cost. Reorder before you run out.
Parts inventory with categories, stock levels, storage locations, and unit costs. Reorder alerts when stock drops below your threshold. Costs roll up per vehicle so the monthly trend per asset is obvious at a glance.
- Inventory with stock, location, and reorder points
- Automatic alerts when stock drops below threshold
- Cost per vehicle, per month, per category
- Fuel logs and operational expenses per asset
A central directory your team actually uses
Each vendor with name, type (maintenance, parts, fuel, towing, inspection, repair), contact details, lead times, and notes. Attach the right vendor to the right work order so your team always knows who to call. Vendor history per asset shows who did what.
- Vendor directory with contact and type
- Vendor tied to specific work orders
- Lead times and service history per vendor
- Compare vendors by cost and response time
Frequently asked
Work orders, inspections, parts inventory, fuel logs, expenses, and vendor management, all tied to each asset. Single place to track what happened, what it cost, and what needs attention next. Most fleets start with work orders and cost tracking, then add parts and vendor management as they grow.
Work orders are assigned to internal users in Yipii, so your team owns the workflow end to end. Many fleets use this for accountability even when outside contractors perform the work. The assigned user is responsible for tracking the job; contractors are linked via the vendor directory.
Fuel logs and expenses are entered manually for now, with clean fields that keep entries consistent across the fleet. Because they tie to the vehicle directly, reporting stays accurate and searchable. Automatic fuel imports from card providers are on the roadmap.
Central directory of vendors with name, type (maintenance, parts, fuel, towing, inspection, repair), contact details, and notes. Vendors reference directly inside work orders, so the right provider attaches to the job. Common types: maintenance, parts supplier, fuel, insurance, towing, inspection, repair.
Yes. Fuel purchases, repair invoices, parts, and operational expenses all tie to each vehicle. Cost trends by vehicle, team, or time period show ongoing running costs, not just purchase price. Identify high-cost vehicles early for maintenance prioritisation, budgeting, and replacement decisions.
Yes. Service reminders trigger by time or mileage (where odometer data comes in from Yipii IoT). DTC fault codes from OBD devices surface in the maintenance view automatically. Yipster AI can look up DTCs and create work orders from a conversation.