Question 1

What information can I store per vehicle?

Accepted Answer

You can store a comprehensive set of information for each vehicle: identifiers like registration number, VIN, and fleet number; assignments to drivers, teams, or locations; specifications such as make, model, year, and fuel type; custom notes and fields for anything specific to your operation. Documents including insurance certificates, registration papers, MOT certificates, and manuals can be attached directly to the vehicle record. This creates a single, complete profile that anyone in your team can reference when they need vehicle details.

Question 2

Can I track maintenance and inspections?

Accepted Answer

Yes. You can set up service reminders based on time intervals or mileage thresholds (where odometer data is available), track inspections and their outcomes, record issues found during checks, and log all maintenance work performed. The system maintains a clear history of what has been done to each vehicle, making it easy to see when the last service occurred, what was included, and when the next one is due. This helps with planning and ensures nothing falls through the cracks between services.

Question 3

How does cost tracking work?

Accepted Answer

Fuel purchases, repairs, parts, and other operational expenses can be tied directly to each vehicle. This gives you visibility into the true cost of running each asset—not just the purchase price, but ongoing operational costs over time. You can view cost trends by vehicle, compare costs across your fleet, and identify vehicles that are becoming expensive to maintain. This information helps with decisions about vehicle replacement, budgeting, and understanding which vehicles deliver the best value for your operation.

Question 4

Can I see historical data?

Accepted Answer

Yes. Each vehicle has a timeline showing key events chronologically—usage patterns, maintenance actions, document updates, and cost entries all appear in sequence. This historical view makes investigations faster because you can see what happened and when without piecing together information from multiple sources. It reduces "missing details" situations where someone needs to know what was done to a vehicle but the information is scattered. It also supports better handovers when vehicles change drivers or move between teams.

Question 5

Can I upload documents and track expiry dates?

Accepted Answer

Yes. Documents like insurance certificates, registration papers, MOT certificates, operating licenses, and user manuals can be uploaded and attached to vehicles. When you upload a document with an expiry date—such as insurance or registration—the system tracks that date and surfaces upcoming expirations in advance. This helps you renew documents before they lapse, avoid compliance gaps, and maintain a complete record of all documentation for each vehicle in one accessible location.

Question 6

Can I assign vehicles to teams or groups?

Accepted Answer

Yes. Vehicles can be assigned to drivers, teams, departments, locations, or business units. These assignments make it easy to filter your vehicle list by group, generate reports for specific teams, and manage permissions so team leaders can see their own vehicles without accessing others. Assignments can be changed as your operation evolves—when vehicles move between locations or teams, the system maintains the history so you can see where a vehicle has been deployed over time.

Question 7

Can I export vehicle reports?

Accepted Answer

Yes. You can generate vehicle summaries covering maintenance status, document expiry, cost breakdown, and usage data. Reports can be filtered by date range, vehicle group, or specific criteria. They are exportable in common formats like CSV and PDF for sharing, record-keeping, and integration with other systems. This makes it straightforward to prepare reports for internal reviews, audits, or management updates without manually compiling data from multiple sources.

Question 8

How does vehicle management connect to tracking and alerts?

Accepted Answer

Vehicle records are linked to live tracking data and the alert system. This means you can see current location and status alongside maintenance history, costs, and documents—all in one place. When an alert is triggered for a vehicle, you have immediate access to its full profile and history for context. This connected approach eliminates the need to switch between separate tracking and management systems, giving you complete visibility into each vehicle from a single interface.

Vehicle Management
Made Practical

Vehicle profiles that stay complete

Maintenance and inspections tracking

Service reminders

Inspections

Clear history

Vehicle cost visibility

Vehicle history timeline

Operational reporting for vehicle managers

Run vehicles with confidence

Frequently Asked Questions

Related pages

Tracking (Vehicles & Fleet)

Operations (Drivers & Deliveries)

Sensors

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